The morning brief
Start the day already knowing.
Each morning someone reconstructs the fleet from an unread inbox: where each vessel is and what moved overnight. It costs the desk its first hour.
- The story of what happened overnight. The vessel that flagged a deviation, the port that pushed back on documentation, the issue that moved while you slept, in the time it takes to read one page.
- Every line traceable. Each statement links back to the email or record it came from.
Inspection prep
Walk in with nothing left to find.
A confirmed SIRE or PSC date starts a chase run over email: drill records from the ship, an HVPQ update, launch access from the agent. Each item has an owner, a deadline, and a thread, and the DPA holds the whole list in their head.
- Assembles the checklist itself. VANE builds the evidence list for the inspection type and fills each item from the mailbox and the vessel’s records.
- Chases the gaps. Missing drill evidence or an outdated HVPQ turns into a drafted request to the ship or the office, in the same thread.
- Drafts the responses. Replies to the inspector and the terminal sit ready for review before you open the case.
The mailbox that files itself
Every email lands filed.
Filing in a shared mailbox breaks down when several people work it at once, so each person drags emails into folders in their own inbox, and misfiles some of them. A vessel’s history ends up split across five private mailboxes, and covering a colleague’s ships means searching the common inbox for what happened before.
- Files on arrival. Each email attaches to its vessel and its case the moment it lands. The folder tree goes away.
- A memory per vessel. Threads, compliance requests, and attachments sit organized around what is happening on that ship.
Who is working on what
Ownership you can see.
With thirty ships in one inbox, each person watches their own vessels and skips the rest. Who handles what gets agreed out loud, and a request addressed to no one sits unanswered until someone notices.
- Each thread shows its owner. The mailbox shows who has the case and where it stands, without a morning call to find out.
- Handover in one view. Covering a colleague’s vessels means opening their ships’ mailboxes, current as of this morning.
Open issues
The email that becomes next month’s claim.
The working tracker for unresolved cases is one unarchived email per case, kept in a personal inbox so nothing gets lost. It works until a handover, then the list leaves with its owner.
- Tracked until resolved. The deficiency, the dispute, and the escalation each run as an issue with an owner and a state, visible to the whole desk.
- Caught while it is cheap. VANE flags the thread that is turning into a claim, so you act on it today instead of explaining it later.
The fleet calendar
Your fleet runs on dates you never entered.
ETA, ETB, and port-stay duration live with OPS, and getting them means asking. Laycan, off-hire, the certificate that expires mid-voyage: each was mentioned once in a thread and then buried.
- Pulled from the correspondence. VANE reads dates out of the threads where they were first mentioned and puts them on one fleet timeline.
- Checked against the voyage. Surveys, certificate expiries, and repair windows sit against each vessel’s schedule, with the source email one click away.